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Eisenbrauns Publishing Division

Electronic Text Preparation Suggestions and Instructions

General Matters

Authors of books and of articles in journals now routinely prepare their manuscripts using word processors. Our typesetters find it beneficial to transfer the electronic files of the manuscripts for two reasons: (1) some time and effort can be saved, and (2) errors that may be introduced in the re-keying of a text can be eliminated. Eisenbrauns' typesetting system can handle a variety of word-processing formats. The following recommendations will enable authors and editors to avoid major difficulties in preparing electronic texts for typesetting at Eisenbrauns.

Note in particular that the two major pitfalls to avoid are (1) font incompatibility and (2) needless formatting.

Machine Formats

Eisenbrauns can accept the following types of electronic media:

Word Processors

Eisenbrauns' typesetting department can work with most standard word processors. We prefer to work with either Mac or DOS/Windows versions of Microsoft Word or WordPerfect, since excellent filters for these programs exist. The following is a short list of word processors that we will accept. Since it is impractical to list all possibilities, we urge you to contact us for further instructions. Unfortunately, Nota Bene is very difficult to work with due to proprietary file formats and lack of filters. Acceptable word processors include:

Microsoft Word® Macintosh PC
WordPerfect® Macintosh
Nonformatted Unicode text Macintosh PC

Maintaining Formats

Many people use word processors inefficiently. That is, they create excess code in the file by not using the features of the word processor fully. When the file is imported into our typesetting system, this excess code must then be removed. This reduces the advantages of our using the author's electronic text. One example of undesirable formatting is inserting large areas of white space by using multiple tabs or the space bar. The electronic texts should be prepared as simply and cleanly as possible, avoiding the major pitfall of attempting to make an article/book look the way one thinks the final, typeset version should look. On the other hand, it is helpful when authors are consistent in creating simple subhead and paragraph styles.


All manuscripts must contain Unicode fonts only. Historically, one of the greatest difficulties for us in using authors' word-processing files is the fact that there are many ways of handling special characters; fortunately, the growth of Unicode has obviated this problem—so long as authors use it. Unicode only!. If Unicode is new to you, see our page on Submitting Unicode-Ready Manuscripts


It is essential that you supply a complete hard-copy print-out with the electronic file, with special characters clearly marked on the print-out. The manuscript should be prepared so that it matches the content of the electronic file. Both text and footnotes must be printed double-spaced and with wide side margins. For book editing, consult the Eisenbrauns Guidelines for Authors and Editors [PDF, 192 k].


Please provide all graphics separately from your word-processing file. Submitting files with imbedded graphics will only slow down progress on your project. For more on this subject, see our Image Guidelines.


Please feel free to contact us with any questions that these directions elicit:


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