Electronic Text Preparation Suggestions and Instructions
Authors of books and of articles in journals now routinely prepare
their manuscripts using word processors. Our typesetters find it beneficial
to transfer the electronic files of the manuscripts for two reasons:
(1) some time and effort can be saved, and (2) errors that may be introduced
in the re-keying of a text can be eliminated. Eisenbrauns' typesetting
system can handle a variety of word-processing formats. The following recommendations
will enable authors and editors to avoid major difficulties in preparing electronic texts for
typesetting at Eisenbrauns.
Note in particular that the two major pitfalls to avoid are (1) font
incompatibility and (2) needless formatting.
Eisenbrauns can accept the following types of electronic media:
- CD / CD-R / CD-RW in most sizes (pocket-sized CDs may pose some problems)
- Data DVD
- USB flash drives
Eisenbrauns' typesetting department can work with most standard word
processors. We prefer to work with either Mac or DOS/Windows versions
of Microsoft Word or WordPerfect, since excellent filters for these
programs exist. The following is a short list of word processors that
we will accept. Since it is impractical to list all possibilities, we
urge you to contact us for further instructions. Unfortunately, Nota
Bene is very difficult to work with due to proprietary file formats
and lack of filters. Acceptable word processors include:
| Microsoft Word®
| Nonformatted Unicode text
Many people use word processors inefficiently. That is, they
create excess code in the file by not using the features of the word
processor fully. When the file is imported into our typesetting system,
this excess code must then be removed. This reduces the advantages of
our using the author's electronic text. One example of undesirable formatting
is inserting large areas of white space by using multiple tabs or the
space bar. The electronic texts should be prepared as simply and cleanly
as possible, avoiding the major pitfall of attempting to make an article/book
look the way one thinks the final, typeset version should look. On the
other hand, it is helpful when authors are consistent in creating simple
subhead and paragraph styles.
All manuscripts must contain Unicode fonts only. Historically, one of the greatest difficulties for us in using authors' word-processing files is the fact that there are many ways of handling special characters; fortunately, the growth of Unicode has obviated this problem—so long as authors use it. Unicode only!. If Unicode is new to you, see our page on Submitting Unicode-Ready Manuscripts
It is essential that you supply a complete hard-copy print-out with
the electronic file, with special characters clearly marked on
the print-out. The manuscript should be prepared so that it matches
the content of the electronic file. Both text and footnotes must be
printed double-spaced and with wide side margins. For book editing,
consult the Eisenbrauns
Guidelines for Authors and Editors [PDF, 192 k].
Please provide all graphics separately from your word-processing file.
Submitting files with imbedded graphics will only slow down progress
on your project. For more on this subject, see our Image Guidelines.
Please feel free to contact us with any questions that these directions
- Phone: 574 269 2011
- Fax: 574 269 6788
(manuscript preparation and copy-editing)
(journals and prepress)
(acquisitions, proposals, publishing program in general)
- Address: P.O.B. 275, Winona Lake, IN 46590
You might also be interested in these links:
Eisenbrauns Publishing Program What we publish, and why; how to submit a proposal, and
- Copyright and Reuse Information Making sure we have the right to publish what you send us.
- Rights and Permissions Information on reprints, translations, and other uses of an Eisenbrauns title.
- Eisenbrauns Guidelines
for Authors and Editors [PDF, 220 k]This is only available in PDF format because
of its use of special fonts. If you don't already have it, you will need a copy of the free
Adobe Acrobat Reader to view this file.
- Image GuidelinesTips and guidelines for ensuring that your figures, illustrations, and photographs print as desired.
- Guidelines for editors
of multiauthor publications [PDF,
28 k]Additional help for editors of symposia, festschrifts, and the like.
- Ad Submission Guidelines Information on providing advertisements for journals that we typeset.
- Electronic Text Preparation Suggestions and Instructions Tips for easing the transition process from your word processor to our typesetting and publishing systems.
- Submitting Unicode-Ready Manuscripts How to know that the text you're using is Unicode-ready.
- Desk Copies Information on desk copies for professors interested in reviewing a title for possible classroom use.